If the participant cancels their Dependent

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Care or Medical Reimbursement Account during the plan year, or if they leave state serivice or retire and do not continue their MRA deduction via COBRA, they are not eligible to receive payment for services during the Grace Period (through March of the following year).
 
 Medical Reimbursement Account
IRS regulations require the State to make the full annual contribution amount available from the Medical Reimbursement Account (MRA). As a result, employees b2c datasets who incur eligible medical expenses can be reimbursed at any time during the plan year based on their annual contribution amount even though all of their monthly payroll deductions have not been taken.


 
For example, an employee enrolls in FlexElect and authorizes a monthly deduction of $ (annual contribution of $,) into a MRA. This employee could incur an eligible expense in the amount of $, in March, and submit a claim form along with a copy of the receipt for the $, medical expense. The State would be required to pay the employee $, (the annual maximum contribution) in March regardless of the fact that the employee had only contributed $ into his/her account (deductions from the December, January, and February pay period paychecks at $ per month). The remaining deductions (March through November pay periods) would basically pay back his/her MRA.
 
Dependent Care Reimbursement Account
Unlike the Medical Reimbursement Account, the funds must be deposited in the participant's account and the service period has to have passed before the Dependent Care Reimbursement Account claims can be paid.

 
Enrollment Appeal Process
Under the policies and procedures of the FlexElect Program there are established timeframes for the completion and processing of enrollment forms. The Personnel Office is responsible for ensuring that FlexElect Program information is provided to all employees and timely submission of enrollment forms. In situations when there has been a discrepancy in form processing, CalHR will consider an enrollment/change appeal, upon request.
 
The appeal should be sent to CalHR at the following address:
 
 Following are some situations that typically occur with enrollments and should be used as a guide prior to submitting any appeal for enrollment to CalHR for consideration:
 
 Employee claims to have not been informed of the FlexElect Open Enrollment Period and wishes to enroll after October but prior to January
Employee will not be able to enroll unless the department certifies in writing that the employee was not notified of the FlexElect Open Enrollment Period and provides an explanation as to the reason. The department must send the FlexElect enrollment form and all other necessary forms to CalHR , Benefits Division for consideration. CalHR will consider the facts presented and may allow enrollment on a prospective or retroactive basis within IRS regulations.